Genies Career Hub GDPR Privacy Policy

Introduction

Welcome to Genies Career Hub, your trusted partner in career development. In the latest digital era, your personal data is more than just information; it’s a part of your self-identity. That’s why at Genies Career Hub, we ensure your privacy and are fully dedicated to the principles of the General Data Protection Regulation (GDPR). Our platform is specifically curated to enable data protection rights that are reserved for you. From the instance you join our esteemed community at the Genies Career Hub, we make sure that your personal data is handled with transparency, security, and consideration. We have a firm belief that an informed user is an authorized user, and our policies are formulated to give you control over your personal information.

Scope of the GDPR Policy

This GDPR policy is applicable to all the users of Genies Career Hub, including job applicants, employers, and any other individuals or associations that employ our services for their benefit. It encompasses all personal data processed by us, which includes but is not limited to:

Personal Identification Information: Such as name, date of birth, and government-issued identification numbers.
Contact Information: Including email address, telephone number, and postal address.
Employment Details: Like your employment history, qualifications, skills, and references.
Data of the User Account: Username, password (accumulated securely), and other related account elements.
Financial Information of the Users: Payment details and transaction history for any services purchased on the Genies Career Hub platform.
Technical Data of the User: Such as IP addresses, browser types, and cookies help us understand how you interact with our platform.

Management of Consent of the Users

At the Genies Career Hub, consent is obtained by specific, affirmative measures that display acceptance of the processing of personal information. On our website or app, users usually give their approval through checkboxes or other options. We utilise our secure Consent Management Platform (CMP) to manage consent and record it with user IDs and timelines. Users of this site can quickly analyse, investigate, and modify their consent alternatives at any time.

Information Security

Data security is our foremost priority at the Genies Career Hub, and we take several organisational and technical safeguards to defend personal information, such as:

Data Encryption Both at Rest and in Transit: Industry-standard protocols are employed to encrypt all data, including data kept in our servers and data exchanged between users and our platform.
Frequent Penetration Tests and Security Audits: We carry out regular assessments to identify vulnerabilities and address them promptly.
Access Controls and Employee Training: Only authorized personnel handle personal data, and our staff undergoes regular training on data protection and security practices.
Secure Development Practices: Our applications and infrastructure follow secure development practices to minimize risks.

Retention of Inactive Accounts

We understand that career paths may take unexpected turns, and there may be periods of inactivity on user accounts. Even during these times, we handle personal data with care and in compliance with GDPR.

Retention Period: For the accounts that are not active anymore, we preserve confidential data for a period of seven years. This course of time aligns with legal and regulatory conditions, assuring that we can sustain any future questions or shares related to users’ career journeys with us.
Review and Deletion of necessary information: We constantly examine inactive accounts and associated information. If an account remains dormant for seven years, we take steps to securely remove the confidential data, unless retention is needed for legal reasons.
Reactivation: Users can reactivate their accounts at any time, regaining full access to our services and any previously provided personal data.

We are dedicated to upholding these rights and will take every reasonable step to ensure that your wishes are met in a timely and respectful method. If you wish to exercise any of these liberties, please contact our Data Protection Team at [email protected].

Data Subject Rights at Genies Career Hub

As a user of Genies Career Hub, you have specific rights pertaining to your personal information, as bestowed by the General Data Protection Regulation (GDPR). These rights include:

The Right to Access:

You can request access to your personal data that we keep a track of.
We aim to provide translucent and timely access to your information upon request.

The Right to Rectification:

If you believe any personal data we hold about you is not correct or entirely complete, you can request its modification.
Contact us if you need any modifications to your data.

The Right to Erasure (‘Right to be Forgotten’):

You can request the deletion of your personal data when it is no longer necessary for us to retain it.
We’ll ensure that your data is securely erased, subject to legal requirements.

The Right to Restrict Processing:

Under certain conditions, you have the right to ‘block’ or suppress further use of your personal data.
Reach out to us if you wish to exercise this right.

The Right to Data Portability:

You have the right to receive your personal data in a structured, commonly used, and machine-readable format.
If you wish to transfer this data to another controller, let us know and we will facilitate the transfer.

The Right to Object:

If your personal data is processed based on legitimate interests, you have the right to object to such processing.
We will respect your preferences and will ensure your data is not processed for such purposes.

We respect your preferences and are dedicated to upholding these rights, taking every reasonable measure to meet them quickly and in an ethical manner. If you wish to exercise any of your rights, please reach out to our Data Protection Officer via [email protected] and they will assist you.

Data Sharing and International Transfers

At Genies Career Hub, we prioritize data protection and transparency. Here is how we handle data sharing, international transfers, and safeguarding measures:

We only share your data when necessary for providing services or as legally mandated (for instance, service providers helping run our business operations or legal entities to protect our rights).
All third parties comply with GDPR and confidentiality agreements, processing data as instructed by us.
Every international transfer of personal data outside the European Economic Area (EEA) complies with GDPR. We ensure that receiving countries provide adequate safeguards.
Robust safeguards such as contractual clauses approved by the European Commission help maintain data protection standards. You have a right to be informed about specific safeguards for data transfers and documentation showing their existence.

Data Security Measures

Protective measures taken include:

Encrypting data both while transmitting and at rest.
Conducting regular security audits and penetration tests on systems used to store or process data.
Access controls and employee training on authorized data handling.
Adhering to secure development practices to minimize risks.
In case of data breaches, structured responses include immediate isolation measures, scope and impact assessments, and notification of relevant authorities within 72 hours.
Notifying affected individuals as soon as possible if there is a high risk, conducting post-incident analysis, and taking preventive steps after.

Third-Party Processors

GDPR-compliant third-party processors undergo rigorous assessments. Our agreements guarantee their adherence to data protection standards with regular audits taking place.

Policy Reviews

Our GDPR policy is reviewed every year or when necessary. Users are kept up-to-date through website updates and email notifications.